CALL FOR SPONSORSHIP AND EXHIBITOR

The 1^st Workshop on Wide Bandgap Power Devices Applications (WiPDA Asia 2018) will be hold in Xi’an, Shaanxi, China on May 17^th-19^th 2018. The conference sponsored by IEEE, provides a forum for over 600 device scientists, circuit designers, and application engineers to share technology updates, research findings, development experience, and application knowledge. The WiPDA Asia 2018 featured an exciting lineup of plenary speakers covering a range of interesting topics given by member of national academy of engineering (NAE) U.S, IEEE fellow, president and vice president of IEEE Power Electronics Society, president of CPSS, Editor-in-Chief of the IEEE Transactions on Power Electronics and Editor-in-Chief of the IEEE Journal of Emerging and Selected Topics in Power Electronics, etc.

Exhibition Information

The 1^st IEEE Workshop on Wide Bandgap Power Devices and Applications in Asia (WiPDA Asia 2018) will be hosted in the Cullinan Huicheng Hotel, Xi’an, China. It is located in 1# Zhuque South Rd, Xi’an, P.R. CHINA. The exhibition hall is located close to the meeting rooms. 

As a WiPDA Asia 2018 Partner, your company will receive recognition before, during and after the conference has ended. Partnership opportunities includes complimentary registrations and exhibit hall passes, Standard Booth, prominent recognition in conference brochure and high traffic area of the meeting space, and more as following.

Special Events

Opening Welcoming Banquent EXCLUSIVE!

Be the exclusive partner of the Welcoming Banquet. This partnership includes the opportunity for the partner to give a 10 minute Welcome Address to the WiPDA Asia 2018 attendees and 1 complimentary full meeting registrations. Recognition includes acknowledgment as the partner on Opening Welcoming Banquet signage, pre-show communications and within the WiPDA Asia 2018 Onsite Guide.

Payment Method

By Bank Transfer

CHINA CONSTRUCTION BANK SHAANXI BRANCH LIANHUSUB_BR

No.35, LIANHU ROAD, XI'AN CHINA

Swift code: PCBCCNBJSXX

Beneficiary's Name: Xi'an Kaili Conference & Exhibition CO., LTD

Beneficiary's Account No: 61050171110000000551

Beneficiary's Account No: 61050171110000000550

Beneficiary's Address: No.609, East, North Road of 2nd Ring RD., Xi'an of Shaanxi Province, 710016, P.R.China

IMPORTANT DATES

April 10, 2018      Deadline for application and contract

April 20, 2018      Deadline for payment

May 16, 2018      Set up

May 19, 2018      Exhibition

May 19, 2018      Removal

Terms and Conditions

(1) GENERAL: The term “Association” shall mean The 1^st IEEE Workshop on Wide Bandgap Power Devices and Applications in Asia, its officers, committees, agents or employees acting for it in the management of the Exposition. The term “Exposition” shall mean the 1^st IEEE Workshop on Wide Bandgap Power Devices and Applications in Asia to be held in Xi’an, China, May 17-19, 2018. The term“Exhibitor” shall mean any organization, person or other entity that is approved to maintain an Exhibit at the Exposition. The term “Exhibit Hall” shall mean the location within the Cullinan Huicheng Hotel where the Exposition will be held. The Association shall have full power in the interpretation and enforcement of all TERMS AND CONDITIONS governing the Exposition. All matters and questions not covered by these TERMS AND CONDITIONS shall be subject to the final judgment and discretion of the Association. The association will establish the schedule for setting up, opening, closing and dismantling of the Exhibits. These TERMS AND CONDITIONS may be amended at any time by the Association upon written notice to such Exhibitors as may be affected by them.

(2) ELIGIBILITY: The Association reserves the right to determine the eligibility of any company or product for inclusion in the Exposition. The acceptance of a booth for the Exposition does not carry the Association’s endorsement of the products or services displayed there. Exhibits and the conduct of Exhibitors are subject to the approval of the Association. The Association reserves the right to require the modification of any Exhibit which, in its opinion, is not in character with the Exposition. This regulation applies to displays, literature, advertising, novelties, souvenirs, conduct of representatives, etc. The Association reserves at all times the right to approve the nature of the Exhibits and conditions under which the Exhibits are displayed.

(3) ASSIGNMENT OF SPACE: Booth assignments are generally made on FIRST COME FIRST SERVE basis, taking into consideration representation at the date a request is received, availability of requested area, the amount of space requested and special needs and compatibility of Exhibitors. The Association, however, reserves the right in its sole discretion to use other assignment criteria. The Association also reserves the right to reconfigure booth space and relocate an Exhibit as necessary with the understanding that the Exhibitor shall be notified prior to such relocation.

(4) ALLOCATION OF BOOTH: Allocation of booth will be on FIRST COME FIRST SERVE basis. The Association shall position the booth after giving a due consideration of the order of applications received, type of products, floor space and other substantial standards. Exhibitors may not object to the decisions made by the Association. Exhibitors shall not sublet or transfer all or part of the booth space, nor shall they exchange booths with other exhibitors. If this provision is violated, the Association may dismiss the exhibitors from the show. The Association reserves the right to rearrange or relocate the booths based on the actual number of booths sold. Decisions of the Association are conclusive; claims by exhibitors regarding allocation of booths will not be taken into consideration.

(5) CARE OF EXHIBIT SPACE: The Association will arrange for installation and sweeping of aisle areas daily. The Exhibitor shall keep in good order the space occupied by the Exhibitor. The Exhibitor may not place anything in the aisles during open hours of the Exposition. The Exhibitor assumes responsibility of returning the Exhibit space tothe Exhibit facility in the condition in which it is found: clean, undamaged and unmarred.

(6) CIRCULATION AND SOLICITATION: Distribution of circulars or promotional material may be made only within the booth assigned to the Exhibitor presenting such material. No firm or organization will be permitted to solicit business within the Exhibit area unless it has been assigned space at the Exposition.

(7) COMPLIANCE WITH LAW: The Exhibitor shall comply with all applicable laws, ordinances, and regulations and shall secure the full compliance therewith from all of its employees, agents and visitors. Exhibitors must adhere to the rules and regulations set forth by the Cullinan Huicheng Hotel in Xi’an, including those in the Event Planners Handbook.

(8) HANDLING OF HAZARDOUS MATERIALS: Exhibitors who handle hazardous materials (such as explosive material, inflammable substance, high-voltage equipment, radioactive material) are required to fill out the required form and send it to the Conference Secretariat for approval. Under the regulation of exhibition hall, unregistered hazardous materials will not be permitted in the hall.

(9) ELECTRICAL: The official contractor will carry out all electrical works (wiring and connections, lighting, etc) on all booths and charges on additional electrical works shall be borne by Exhibitors. If you need electricity supply, please contact the Secretariat. Placement of cables along floors, aisle ways, doorways or other areas that can create a trip hazard or prohibit accessibility is prohibited.

(10) INDEMNIFICATION: The Exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damages to persons and/or displays, equipment and other property brought by it upon the premises used for the Exposition. The Exhibitor shall indemnify and save harmless the 1^st IEEE Workshop on Wide Bandgap Power Devices and Applications in Asia, the Cullinan Huicheng Hotel in Xi’an, and their owners, members, affiliated agents, servants, employees and assigns from any and all loss, damage, claims, actions and suits whatsoever, together with all costs, expenses and attorney’s fees in connection therewith, which shall grow out of any injury or death of persons or damage to or destruction of property (tangible or otherwise), caused by, resulting from or otherwise connected with activities of the Exhibitor at the Exposition.

(11) LIABILITY AND INSURANCE: The Exhibitor assumes entire responsibility for, and hereby releases the 1^st IEEE Workshop on Wide Bandgap Power Devices and Applications in Asia, the selected exhibit services contractor, the Cullinan Huicheng Hotel in Xi’an and its members, employees, officers, directors, agents and assigns from any and all liability resulting from, arising out of, or in any way connected with Exhibitor’s Exhibit or Exhibitor’s negligence or intentional acts or omissions at the Exposition (including, but not limited to, installation, operation, use, visitation and removal of the Exhibit or use of the Exhibit Hall). Exhibitor shall obtain insurance sufficient to cover liability for personal injury and for damage to third party property resulting from its participation at the Exposition. It shall be solely the Exhibitor’s responsibility to obtain adequate additional insurance for Exhibitor’s participation in this event, including but not limited to insurance covering event cancellation and event interruption. The 1^st IEEE Workshop on Wide Bandgap Power Devices and Applications in Asia is not responsible for the loss of any material, whatever the cause. Exhibitors must leave their space clean. Exhibitors assume all responsibility for any damage their Exhibits may cause to the Cullinan Huicheng Hotel in Xi’an. The obligations set forth in this Section shall survive termination, performance and expiration of the Exhibitor’s contract.

(12) PAYMENT: The fee for rental payment shall be due Apr. 20, 2018. If an Exhibitor fails to make payment(s) according to the posted deadlines, then the Exhibitor’s right to exhibit may be cancelled by the Association without further notice.

(13) REPAIR OF DAMAGES: The cost of repairing any damage caused by the Exhibitor, its employees, representatives or agents to the property of others and the Cullinan Huicheng Hotel shall be the responsibility of the Exhibitor. Nothing will be posted on, tacked, nailed, screwed, or otherwise attached to the columns, walls, floors, ceiling, furniture or property of others or of the Exhibit area.

(14) DELIVERY AND STORAGE: Exhibitors will be responsible for delivery of their own equipment and/or display materials to the Cullinan Huicheng Hotel and for removal of equipment and/or display materials. Please contact the conference organizing committee for detail address information at sponsorship@wipda-asia.org.

(15) REFUND FOR CANCELLATION: All cancellations by Exhibitors must be in writing and must be submitted to Conference Secretariat by April 25, 2018. A 5000 RMB cancellation fee for each booth space is non-refundable regardless of date of notice of cancellation. Exhibitors whose written cancellations are received by the 1^st IEEE Workshop on Wide Bandgap Power Devices and Applications in Asia Secretariat after April 25, 2018 shall forfeit all payments made and be obligated in full for the total Exhibit rental fee. If the Exposition is cancelled for any reason beyond the control of the 1^st IEEE Workshop on Wide Bandgap Power Devices and Applications in Asia, the 1^st IEEE Workshop on Wide Bandgap Power Devices and Applications in Asia will refund each Exhibitor’s rental payment on a prorated basis after all related Exposition expenses incurred to that date have been met, thereby canceling the rental charge and lease of space. The Exhibitor agrees that this prorated refund shall release the Exhibitor from its obligations under its contract with the 1^st IEEE Workshop on Wide Bandgap Power Devices and Applications in Asia and shall release the 1^st IEEE Workshop on Wide Bandgap Power Devices and Applications in Asia from any liability to the Exhibitor.

(16) SECURITY: General overall 24-hour access control will be provided by the Association for the Exposition period including move-in and move-out. However, the Association is not responsible for the loss of any material by or for any cause, and urges the Exhibitor to exercise normal precautions to discourage pilferage. Exhibitors will be provided specified time periods, prior to each day’s show opening and subsequent to each day’s show closing, to prepare, adjust, alter, etc. their Exhibit area. Only registered Exposition attendees and Exhibitors and registered guests will be authorized to enter during Exhibit periods.

(17) SUBLETTING SPACE: The subletting, assignment or apportionment of the whole or any part of the Exhibitor’s space, by an Exhibitor, is prohibited. No Exhibitor may permit any other party to exhibit in their space any goods other than those manufactured or produced by the contracting Exhibitor, or permit the solicitations of business by others within their exhibit space.

(18) ADDITIONAL MATTERS; AMENDMENT TO RULES: Any and all matters or questions not specifically covered by the preceding TERMS AND CONDITIONS shall be subject solely to the discretion of the Association. These TERMS AND CONDITIONS may be amended at any time by the Association with sufficient notice to Exhibitor and all amendments so made shall be binding on Exhibitors equally with the foregoing TERMS AND CONDITIONS.

(19) INCORPORATION BY REFERENCE/LAWS APPLICABLE: All terms set forth herein are expressly incorporated by reference into the original Booth Space Application and Contract and are to be treated as having full legal efficacy for enforcement of same.

Email: sponsorship@wipda-asia.org

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